A personal AI assistant that lays out your day before you start
Your day is decided by whoever shouts loudest. You start the morning working out what was going on, and end the evening with the work you actually got up for.
The old world
Nobody lays out your day for you
A director has a secretary. A business owner has a phone, an inbox and a diary, all three claiming something different. There is nobody who says in the morning: this is today, this changed, and this is what to watch for this afternoon.
So you do it yourself, every morning again. Twenty minutes working out what came in, what moved and what will be left. And those twenty minutes are the best part of your day, because that is when you are still sharp.
Example: half an hour a day of working things out
- Working out and switching, per working day
- 30 minutes
- Working days per year
- 230 days
- Time per year
- 115 hours
- Almost three working weeks, every year again
- 115 hours per year
Example figures, and on the cautious side: the real loss is in getting going again after every interruption.
The turn
Someone who works ahead instead of trailing behind
An assistant is not a task list you have to fill yourself. It looks at your diary, your mail and the systems you point it at, and prepares your day from that: what is going on, what changed since yesterday, and where a decision from you is needed today.
- 07:00 The morning briefing is ready. What is in the diary, what came in, and which two things genuinely need attention.
- During the day Appointments are booked without clashing with each other or with your working blocks. Anything that shifts, you hear about at once.
- 17:00 The day is closed off: what was left, what moves to tomorrow, and what has to be done before the weekend.
- Friday A week ahead. Not what you did, but what is coming and what you should already be responding to.
What it may settle itself and what it puts to you first is your call. Booking an appointment, fine; moving one with a customer, usually not. That line is yours, and it keeps to it.
An assistant you have to direct is one more task. This one works ahead: it knows what is going on because it spends all day on your company, and on nothing else.
And it starts at seven, even if you start at nine. Your first coffee is the moment your day is already laid out instead of still needing to begin.
A day with Annie
What happens before you take your coat off
Annie handles the diary and the morning briefing here. This is an ordinary Tuesday.
- 07:00 The briefing goes out: three appointments, one delivery moved, and one quote that expires today.
- 09:20 A customer asks for an appointment. She puts it in the first gap that does not touch a working block and confirms it straight away.
- 11:45 Two appointments are about to run into each other through overrun. She moves the second by half an hour and tells both sides.
- 14:30 The quote expiring today has had no answer. She puts it back on top, with the question whether it should be extended.
- 17:00 The close of day: two things are left, both moved to early tomorrow morning — not to "sometime".
That day you never once had to open a diary to know where you stood.
Why better, not just cheaper
What a calendar app does not do for you
A calendar shows what you put in it. An assistant looks at what happens around it: the mail that belongs to it, the delivery that moved, the quote that expires. That is the difference between an overview and a preparation.
- It protects your working blocksTime to work is an appointment too. New requests are booked around them, not over them.
- It remembers what expiresQuotes with an end date, contracts, inspections, insurance: it sees them coming instead of afterwards.
- It translates into decisionsNot fifteen notifications, but two things you have to have an opinion on today. The rest it has arranged or it can wait.
- It respects your rhythmFixed moments in the week, prayer times, early mornings: what holds for you holds for the diary. That is a setting, not an exception.
- It drops nothingWhat is left gets a new date, not silence. At the end of the week you know exactly what moved and why.
The new world
What changes about your morning
You start with an overview instead of a puzzle. The first twenty minutes of your day — the sharpest you have — go to work instead of to taking stock.
And a worry disappears that you probably never recognised as one: the feeling that there is something you are forgetting. That feeling does not come from being busy, but from having nobody watching alongside you.
Your day is ready before you start it.
Getting started
What you have to do yourself
Say what may come off your plate and what you want to keep, and give us access to exactly the systems you point at — no more. After that it runs alongside for a week without changing anything, so you can see what it would have done before it actually does it.
Frequently asked questions about a personal AI assistant
Does it get access to my whole mailbox?
Only to what you point it at. That can be one inbox, or only certain senders and subjects. What it does not need, it does not get — that is the design, not a favour.
Can it make appointments with my customers?
If you want it to. Many owners let it book but not move, or only within certain hours. You set the line and it holds until you move it yourself.
What if it judges an appointment wrongly?
Everything it does can be reviewed and undone, and on doubt it puts it to you first. In the first weeks it deliberately runs alongside without acting, so you can judge its judgement.
Does this work with my existing calendar?
Yes, provided it can be connected — which covers virtually everything in common use. If something turns out not to connect, we say so before we start rather than after.
What does a personal AI assistant cost?
That depends on how much it may take over and how many systems it has to talk to. We deliberately have no standard price list. We start by looking at where your day actually goes.